How to Save Money and Time Attending a Festival in Another City

October 17, 2019 by · Leave a Comment 

I recently returned from Lowell, Massachusetts and the Lowell Celebrates Kerouac festival where I was invited to speak and be a special guest at several of the events.

Jack Kerouac, author of the definitive road trip novel On The Road, was born and raised in Lowell. They were commemorating the 50th anniversary of his death on October 21, 1969.

I was fortunate enough to attend and participate in several of the events, which were scattered around the downtown Lowell area. I’ve attended a great number of festivals and conferences, both alone and with my family, and there are a few things I’ve learned over the years.

Whether you’re attending an arts or music festival held in a park, a large film or theater festival scattered around a city, or even a comic book convention in a huge convention center, there are a few things to keep in mind to save plenty of time and money while you’re there

1. Parking will be terrible

Downtown Lowell, Massachusetts, home of the Lowell Celebrates Kerouac Festival

Downtown Lowell, Massachusetts. Jack Kerouac grew up and went to high school a few blocks from here.

Unless you’re an organizer with special parking, or you get to the location super early, you’re not going to find a great place to park. And it’s going to be somewhat expensive. When you’re figuring out your budget for the event, take your parking costs into account. I’ve seen parking go for as much as $40 per day for event parking in big cities. Meanwhile, people will stay in a hotel 10 miles from the event just to save $30 on lodging prices.

If you’re getting a place based on price, look at the price difference between the closer hotel and the cheaper hotel + ride-sharing/parking. You may find that it’s actually cheaper to get the closer, more expensive hotel because you’ll save money on parking or ride-sharing. Plus, you can come and go as you need to, rather than wasting time driving to and from the event.

2. Book your lodging EARLY

Depending on your schedule, you may be on site all day long, so you only need the hotel as a place to keep your stuff and to sleep. If that’s the case, you probably don’t care where you’re located or what kind of room you have. But if you have to show up at the festival really early or are going to stay late, you’ll probably want to be as close as possible to avoid driving time.

The closest hotels always go the fastest, which means you need to book early. In some cases, you may not even want to wait until this year’s festival is over; book now for the next year’s festival and be sure to confirm the reservation a couple of times between now and then.

Also, some events will make arrangements for special event pricing, so be sure to check in with the organizer to see if they’ve set that up.

3. Plan your schedule

Since I was in Lowell as a special speaker, nearly all of my events were already planned for me. I knew where I had to be and when, so I just spent my downtime at some of the other events or working at one of the local coffee shops.

If you’re already a regular calendar user and access it from your mobile phone, book all your events and appointments in your calendar, along with the address and any other necessary information. That way, you don’t need to access the event guide or even use their app.

Scheduling also helps you avoid conflicts and double-booking. Some festivals have multiple events and breakout sessions, others have events in different locations. Check Google Maps to see the distance between all the event venues to make sure you can make it from one to the other in plenty of time. Be sure to include the addresses in your calendar listing, because you can click the address and open up to your favorite GPS app to navigate your way there.

4. Compare the cost of Uber/Lyft versus driving and rental cars.

I think I made a big mistake in Lowell this time: I rented a car and drove everywhere. My rental car costs were $240, plus gas. I rented a car, because the airport is about 30 miles from where I needed to be. However, I think I could have saved about $40 – $50 if I had just used Lyft to go everywhere, even to and from the airport.

You can look up on Lyft and Uber’s website to get trip estimates and compare that with the cost of renting a car and gassing it up before you return it. And if you’re going to be staying in a hotel close to the event, you almost certainly won’t need a rental car, so consider ride-sharing and taxis for any surprise transportation.

5. Carry your own lunch and snacks

Event food is super expensive, although some of it can be pretty fun. I go to the Central Florida Scottish Highland Festival and Games every year, and always love the food trucks they have there. Otherwise, I try to take granola bars and a few sandwiches for a cheap lunch, rather than pay $12 for a burned-yet-still-frozen hamburger and small Coke.

However, don’t cheap out on dinners. Those times should be spent with friends, especially if you only see them at the festivals. Find someplace that’s not too close, but not several miles away either. Walking distance is usually packed with festival-goers and the ones that are far away require a lot of logistical headaches.

How do you travel for festivals and special events? What strategies do you employ to save money? Tell us about it on our Facebook page, or in our Twitter stream.

Photo credit: John Phelan (Wikimedia Commons, Creative Commons 3.0)

Get The Best Hotel Deals On Your Time

March 28, 2019 by · Leave a Comment 

I asked a friend, Daniel Bell, a hotelier at a high-end luxury hotel in Orlando about some tips for finding the best hotels, especially if you want to stay at a nice hotel. This is what he wrote.

For most of my adult life, I was not a frugal grocery shopper and did not value my dollar that much. I just bought what I wanted, no matter what it cost. If I had the money in hand, I would get it.

I started to wise up as I got older, and started paying attention to grocery stores that had offered special deals, especially Publix with their BOGOs and BOGOHOs (Buy One Get One/Buy One, Get One Half Off). Now, I take more advantage of the money I do have by seeing what will give me the best bang of for my buck.

You should adopt the same mindset when it comes to travel. As a hotelier, I know that good hotel deals are everywhere for travelers, including at luxury hotels, but how do you find the best ones without wasting a lot of time finding them?

Here are some tips for finding the best deals for hotels.

Hire a travel agent

The Ellis Hotel, formerly the Winecoff Hotel, in Atlanta, Georgia.

The Ellis Hotel, formerly the Winecoff Hotel, in Atlanta, Georgia.

Why do all the work if you can get someone else to do it right? Getting a travel agent is not for everyone though. If you are someone who does not care much about the fine details, as long as you have a place to rest your head, then a travel agent might be the right fit for you. They already have relationships with hotels and know how to book rooms online. And they have the know-how on finding great deals for you.

All you need to do is tell your agent where you want to go, let them know your budget, tell them what specific requests you have for the room and they will do the rest. Best of all, you don’t pay the agent for this work; they get commissions from the airlines and hotels for their work.

Google is your travel buddy

Do a Google search of the hotels in your destination area and you’ll see a short list of the top five hotels., as well as the typical rack rate prices. But there’s usually also a website and contact information for each hotel. So call them up and ask them two simple questions:

  1. What special deals and packages do you have for these dates?
  2. Are you part of a rewards program? (If the answer is yes, ask how can you sign up.)

From there, go to any of these travel sites and compare the prices. Hotels let these sites give deals that even the hotels do not advertise themselves, so you might find a better deal on a travel site than the hotel can give.

Rewards Programs

No matter how often you travel, becoming a rewards program member can be beneficial, even if you only go once a year. Many of these programs involve a way for you to save money and get a return, based on your loyalty to that specific hotel chain.

Some of these chains are part of a bigger network of hotels that honor one single rewards program. And others will reward you with points if you use their branded credit card. For example, a credit card from Marriott or IHG (Holiday Inn) can help you earn points for every dollar you spend.

You can even get special upgrades if you use that credit card to book your hotel room. (The same is true for airline credit cards and booking airline tickets.)

How do you find hotel deals? What are some of your favorite hotels to stay in, regardless of whether you got the best rate or not? Share your favorites with us on our Facebook page, or in our Twitter stream.

Four Things Travelers with Medical Issues Should Know About Luxury Hotels

March 14, 2019 by · 3 Comments 

I asked a friend, Daniel Bell, a hotelier at one of the high-end luxury hotels in Orlando about some of the things he wishes every hotel traveler knew before they checked into their hotel, especially as it pertains to medical issues. These tips can make your stay much more pleasant and enjoyable, and help you deal with medical issues if they arise. This is what he wrote.

People check into luxury hotels for various reasons. I have been working for one for two years, and I’ve met all kinds of travelers, newbies and hotel veterans, businesspeople at a conference to families on a relaxing weekend away from home.

This may come as a surprise, but not everything goes right every time people stay at luxury hotels. We try our very best to make your stay a great one, but there are times when you may need something extra or important, and you may not know how to get it. Whether you have a medical need, a personal need, or just that right detail to make everything special, there are certain things you should know when you arrive at your luxury hotel.

1. Ask all of your questions.

The Grand Bohemian, one of the finest luxury hotels in Orlando, FL.

The Grand Bohemian in downtown Orlando, Florida.

Do not be afraid to ask any and all questions that come to mind, both when you book the hotel and when you check in. For example, if you or a family member have pet allergies, ask if the hotel is pet-friendly. Some rooms are designated as pet rooms, so you may get checked into one, and your allergies can flare more than an S.O.S. signal. Ask about nearby restaurants, especially if you have special dietary needs. If you forget your prescriptions, ask the concierge where the closest pharmacies are, and whether any of them deliver.

2. Don’t assume you’ll remember what to bring.

Travelers forget things all the time — we’re all human. I get calls from guests who forget simple things like feminine hygiene products. It’s a simple thing, but not having that item can cause a lot of problems. Luxury hotels should be able to provide your small toiletries and personal items, but you should know where you can buy personal hygiene items. (Another question to ask the concierge.) There are times my hotel has run out of these items, so it’s always good to have a backup plan, but don’t be afraid to ask if the hotel has any of your item in stock.

3. Make sure you know how to use the phone for emergencies.

Not all luxury hotels have medical personnel on property. That means there is very little the hotel can do to address a medical situation. If you or a loved one have a medical condition that might ever require an emergency call, it’s imperative that you know how to use the room phone and learn the procedure of calling the paramedics. You might think it’s universal, but in the United States, you dial 911, but in the United Kingdom it’s 999. South Africa is 10-177, and in Germany, it’s 112. And don’t forget, sometimes you have to dial 9 first just to get an outside line.

4. Make special requests when booking the room.

My hotel always wants to serve our guests with excellence, but we prefer to know any special requests in advance. Luxury hotels do allow special requests to be made upon booking a room because we have certain amenities to honor those requests. If there are certain things we should know (e.g. don’t put someone with pet allergies in a pet-friendly room), it helps us serve you better if you let us know what needs to be in the room before you stay at the hotel. That way, it’s already waiting for you when you arrive.

Those are some of the basic things to remember when checking into luxury hotels, and I’m sure you’ve had some valuable experiences as well. What else would you tell your fellow travelers? Are there other things you’ve seen or done in the past?

Share your ideas and suggestions on our Facebook page, or in our Twitter stream.

Photo credit: Michael Rivera (Wikimedia Commons, Creative Commons 4.0)

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